The People Operations @admin-team handles editorial and legal review of Axelerant guidelines, policies, and processes within the Axelerant Handbook and Open Axelerant documentation every January.
Directly Responsible Individual's (DRI) checklist for reviewing/changing a process/guideline:
Demonstrate the reason for the change in the existing or new guideline process
Read and research relevant best practices
Document suggestions/concern points using the #disc- Conversation Creator to help collect feedback and invite all relevant team members/stakeholders to share their advice in the channel.
When the guideline change applies to all, all team members can be invited to join the disc-conversation channel and wait for at least two weeks for everyone to share inputs before finalizing the draft.
Collate all the suggestions, and consider the ones that can be implemented within the given time/budget. Create a Draft of the proposed guideline/process.
Ensure the organization's values are considered while drafting the guideline/processes. The vocabulary used must be kind, inclusive, and respectful.
When a monetary impact is expected from the suggested change in guideline/benefit - get a clear go-ahead from Ankur or Michael plus Puneet to ensure the sustainability of the proposal.
Share the draft with the Relevant stakeholders with clear expectations and deadlines when you close/publish the final draft.
The DRAFT copy of the guidelines must be shared with relevant stakeholders, providing a couple of weeks to share feedback on revisions.
Mention the change effective date
Post the deadline, and publish the draft to Confluence.
Go-live, announce via #announcement or #general channel using @team-axelerant/@channel tags
Share a video recap (Loom/Slack recorded video) if there's too complex stuff that needs a more straightforward explanation of the process.