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In short, always act in Axelerant’s best interest when spending its money, to have no reimbursement concerns.
I want a subscription to…
Please contact People Management via the Help Desk to request our setting up direct payment for services or subscriptions or acquiring a one-time use credit card number. You should then send invoices to accounts@axelerant.com.raise the invoices on ZOHO Expense for record purposes.
How do I
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submit a reimbursement request?
For folks in India, use Zoho Expense for submitting your expense reimbursement claims.
View Submit Expense Claim via Zoho Expense for assistance.
For the rest of our team members, use http://Xero.com .
View Submit Expense Claim via Xero for how.
Travel and lodging Lodging expenses will be based on actual costs
Anciliary spending would be reimbursed based on peer vetting
After expense reimbursement submission, the @admin-team will…
Review, validate, and identify expense repayment status as approved, rejected, or adjusted.
All reimbursement claims on or before the 13th of the month are processed and finalized on the 14th of each month.
When the 14th is a holiday, then preparation by the last working day before the 14th.
After approvals, the reimbursements are paid out on the 15th by 17th of each month
When the 15th 17th is a holiday, then preparation by the last working day before 15th17th
How do I request travel tickets:
Please contact People Operations via the Help Desk to request for booking your travel tickets.
Mention the necessary details like source location, destination, preferred flight timings, preferred seat, number of travelers, specific flight preferences, etc., in the request.
After the submission of the request, the People Operations team will…
Check the details and reach out to you if any further information is required.
Book the travel tickets on the team member’s behalf via Make My Trip business portal.
Once the travel ticket is booked on your behalf by the People Operations team, the travel ticket will be received by team members via e-mail.
Tips for Selecting Your Travel Tickets Options:
Air & Rail Travel: When choosing your travel tickets, it is recommended to opt for economy class or second class on all routes. This helps in minimizing expenses while still providing a comfortable travel experience.
Upgrade Option: If you prefer a higher class, team members have the flexibility to upgrade their ticket by paying the cost difference between the class fare on their ticket. This allows you to enjoy additional amenities and services if desired.
Overnight Train Travel: Consider taking a lesser expensive overnight train for your journey whenever it is a viable option. Overnight trains can provide a cost-effective way to travel while saving on accommodation expenses.
Accommodation Costs
Lodging choices should meet the assignment requirements for security, communications, and location—while not being classified as exclusive or luxurious.
Search via Airbnb or a relevant system for a comfortable accommodation in your area
Go for Twin-sharing rooms instead of single rooms when travelling traveling with a group
Air & Rail Travel
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Economy class or second class should be used on all routes
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Team members can elect to upgrade class at any time when they pay the cost difference between the class fare on their ticket
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What does Michael do?
I don’t use Airbnb as much as I used to because America’s pricing is often not competitive with my Marriott hotel brand stays. As a backup, I use http://Booking.com , which now has residential stays.
Check out https://www.findingtheuniverse.com/alternatives-to-airbnb/ for further flat-finding ideas.
Association & Membership Fees
We encourage you to join relevant associations for your career. I.e., Drupal Association
In some cases, Axelerant may require reasonably demonstrated contributions for fee coverage.
Certification Testing
Axelerant will fully cover the first two certification testing attempts and 50% of the third. No further reimbursement is possible.
Miscellaneous Expenses
Excess baggage charges, except for specific Axelerant purposes, will be on travelers.
Entertainment expenses require peer vetting.
Necessary COVID or pandemic-related testing fees
Necessary insurance costs for international travel or rental cars.
Other Transportation
Taxis and Cabs
Taxicab usage is permitted while traveling for event purposes between events, meals, and lodging and return.
Opt for reasonable rental or transportation cost
Corporate account for car rentals: Enterprise/National XZ10AXL
Personal Vehicle
Team members may use their vehicles on business trips
Carpool to keep overall trip expenses reduced
Axelerant will reimburse fuel and toll fees
Private vehicle travel costs should be less than the combined transportation fare of all personal vehicle travelers.
Per Diem Allowance
While traveling for work, there are often many unplanned miscellaneous expenses. Therefore, all team members are eligible for a daily INR 1500/USD 30 per diem allowance.
Per diem allowance can be for meals, snacks, transportation like taxis, and other relevant minor travel expenses beyond accommodation and travel fares. The per diem allowance is a reimbursable expense and requires receipts as per How do I do submit a reimbursement request?
Typical not reimbursed expenses
For special consideration, ask for peer vetting to gain reimbursement approval.
Boarding fees for pets
Babysitting fees
Commuting between home and office
Traffic or parking tickets unrelated to Axelerant
Frequent traveler program fees
Navigational systems in hire cars
Airline club membership fees, premium lounge expenses
In-room movies, entertainment, etc.
Personal items lost, stolen, or damaged while traveling.
Medications or prescriptions, travel kits
Transportation, duties, taxes, or other fees associated with non-Axelerant shipments
Are there exceptions?
Any exceptions will be evaluated on a case-by-case basis through peer vetting.
Please contact People Management Operations via the Help Desk to request further assistance.
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