Brex Card Usage
At Axelerant, we provide our team members with Brex cards to facilitate business expenses based on one's role responsibilities. This policy outlines the guidelines for using the Brex cards issued to you.
Cardholder Responsibilities
As a cardholder, you are responsible for:
Authorized Use: Use Brex cards exclusively for company-related expenses; personal expenses are strictly prohibited.
Transaction Documentation: Promptly attach clear and legible receipts or supporting documentation for all transactions, including photos of physical or digital receipts.
Expense Reporting: Submit expenses promptly, per Receipt Attachments below, typically within 14 days of incurring expenses, ensuring accurate and detailed reporting.
Security: Safeguard your Brex card and associated information; do not share card details with others.
Permitted Expenses
Brex cards may be used for legitimate business expenses, including but not limited to:
Travel expenses like airfare, accommodation, meals, and transportation.
Client meetings and entertainment
Software and subscriptions
Prohibited Expenses
The following is to be avoided:
Personal expenses
Cash withdrawals or cash equivalents
Any expenditure not in Axelerant's best interest
Receipt Attachments
For each Brex card transaction, cardholders must attach a clear and legible receipt or supporting documentation. Failure to do so may result in delayed reimbursements or audit actions.
One way is to forward the email receipt to receipts@brex.com or connect via Slack. Alternatively, use the Brex mobile app to scan and submit expenses easily on the go.
Review and Approval
Finance personnel will review expenses to ensure compliance with this policy. Any discrepancies or violations will be addressed accordingly.
Lost or Stolen Cards
Report lost or stolen Brex cards immediately to a People Ops team member via the People Service Desk. Failure to promptly report a lost or stolen card may result in financial liability for unauthorized charges.