Brex Card Usage
At Axelerant, we provide team members with Brex cards to facilitate business-related expenses in alignment with their role responsibilities. This policy outlines the expectations and guidelines for using Brex cards issued to team members.
Cardholder Responsibilities
As a cardholder, you are responsible for:
Authorized Use: Use Brex cards exclusively for company-related expenses; personal expenses are strictly prohibited.
Transaction Documentation: Promptly attach clear and legible receipts or supporting documentation for all transactions, including photos of physical or digital receipts.
Expense Reporting: Submit expenses promptly, per Receipt Attachments below, typically within 14 days of incurring expenses, ensuring accurate and detailed reporting.
Security: Safeguard your Brex card and associated information; do not share card details with others.
Permitted Expenses
Brex cards may be used for legitimate business-related costs such as (but not limited to):
Airfare, accommodation, meals, and transportation related to work travel.
Client meetings and professional entertainment.
Business tools, software, and subscriptions.
Prohibited Expenses
Team members must avoid:
Personal or non-business-related expenses.
Cash withdrawals or cash equivalents.
Any expenditure that does not align with Axelerant’s approved business needs.
Examples of non-business-aligned expenses include gifts, personal celebrations, and luxury upgrades without prior approval.
Receipt Attachments
For each Brex card transaction, cardholders must attach a clear and legible receipt or supporting documentation. Failure to do so may result in delayed reimbursements or audit actions.
One way is to forward the email receipt to receipts@brex.com or connect via Slack. Alternatively, use the Brex mobile app to scan and submit expenses easily on the go.
Review and Approval
Finance team members review submissions to ensure alignment with this policy. Any inconsistencies may lead to a compliance review or additional clarification.
Lost or Stolen Cards
Report lost or stolen Brex cards immediately to a People Ops team member via the People Service Desk. Failure to promptly report a lost or stolen card may result in financial liability for unauthorized charges.